Event Coordination

Event Coordination

Service(s) Provided:

Responsible Parties:

Phone:

Costs:

Notes:

Building Attendant:
A charge is assessed to operate venue after normal set facility hours. Venue Event Coordinator will know specific hours for facility they oversee.

Venue Event Coordinator

n/a

$12 to $18/hour
Check with specific venue for current rates.

Each facility has different hours of operation

 

Creative Services: Promotional Material Design

 

Creative Services

 

(615) 898-2896

 

Dependent

 

 

Custodial Services:
Custodial Services hours vary per building.

 

Venue Event Coordinator will contact Facility Services on your behalf to schedule custodial services.

 

n/a

 

$22/hour with a 2 hour minimum charge.

 

Some facilities have flat custodial rate. Check with specific venue for charge.

 

Food Services/Catering: On campus catering service

 

MT Catering

 

(615) 898-2202

 

Prices will vary on food selection and quantity ordered

 

Based out of JUB.

 

Greenery/Plant Services: Plants can be delivered and setup at your event.

 

Venue Event  Coordinator can put a work order in on your behalf or you can contact directly

 

(615) 898-2546

 

Currently, no charge assessed

 

Custodial charges could be incurred for cleanup of greenery after event.

Event Parking: If you need to block off a few spaces for your performer or distinguished guests

Parking Services

(615) 898-2850

Attendants are $20 per hour

For events held in Parking Lots, please contact Event Coordination.

 

 

 

Portable Toilet Rental:
If having an outdoor event, portable toilets might be needed for your event attendees

 

Event Coordination and Venue Event Coordinator

(615) 898-5002

Contact Event Coordination

 

Portable toilet rental arrangements must adhere to University and State contract agreements

Production Services & Audio/Visual reinforcement:
If having a guest speaker or large event where audio, staging and visual support is needed.

Production Services

(615) 904-8107

$15/hr w/4 hour minimum charge for technician. Other fees assessed for equipment packages.

Estimates for services can be provided.

Tucker Theater Murphy Center and Student Unions may have separate in-house A/V technicians.

Promotion & Publicity: News & Media Relations can assist with Event Promotion

News & Media Relations

(615) 898-2919

No charge assessed

 

Public Safety & Event Security

Venue Event Coordinatorwill work with Public Safety and organization for event security needs

n/a

Average cost is $30/hr with 2 hour minimum

n/a

Campus Wide Table and Chair Rental

Event Coordination

(615) 898-5002

$1 per chair, $5 per table

Please contact Event Coordination in advance.

Tent Rental: Tents cannot be staked in the ground without permission due to electrical and data lines that are throughout campus.

Event Coordination

(615) 898-5002

10x10 pop up $25 each

40x60 - $800 per event

All tents need TN One Call and campus approvals, please contact Event Coordination for arrangements.

Trash Service - Outside: If having an event outside and it is either a large event, event serving food or a long event, trash service may be necessary.

Venue Event Coordinatorwill work with organization and Ground Services for trash can placement and porter to service cans.

n/a

$10 per can, per day. $22/hour w/2 hr. minimum for porter to service cans during/after event.

n/a

There are several on-campus services that are available in order to make an event successful. Please note that costs are associated with logistical needs for events. Account numbers are required for services. Most requests must be made at least 7 business days in advance. Rentals are available on a first come, first serve basis.