Graduation Information for Undergraduate Students

Graduation Information for the College of Graduate Studies

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DECEMBER 2016 GRADUATION

There will be TWO ceremonies for graduate and undergraduate students on Saturday, December 10.

The first ceremony begins at 9:00 a.m. for all graduate level students from the College of Graduate Studies (includes all Masters, Specialist in Education, and Doctoral candidates), and all undergraduate level students from the College of Basic & Applied Sciences, the Jennings A. Jones College of Business, and the College of Education.       

The second ceremony begins at 2:00 p.m. for all undergraduate level students from the College of Behavioral and Health Sciences, the College of Liberal Arts, the College of Media and Entertainment, and University College.

 

Undergraduate Graduation Help

Attendance at Commencement Ceremony

The undergraduate commencement ceremony lasts approximately 2 1/2 to 3 hours. Students who participate in the ceremony should plan to stay for the entire time as it is disrespectful of others if people leave early.  If you are planning celebration activities, please be aware of this time commitment. Also, the use of cell phones during the ceremony is discouraged. Use of air horns or other such devices by students or guests is prohibited and will be confiscated if brought into Murphy Center. People under the influence of alcohol are subject to being removed from the line of march.

Any degree candidate requiring special facilities at commencement due to a physical disability should contact the Registrar's Office by November 18, 2016; e-mail Records, or call (615) 898-5170.  Questions concerning parking or other special facilities for family members or guests should be directed to Murphy Center, 898-2752, or refer to the Parking Map.

If you do not plan on attending graduation, please notify the Registrar's Office by November 18, 2016, that your degree is to be conferred in absentia. You may complete and submit the absentia form online or Records.  If you do not attend graduation, your name will not be read.


Caps and Gowns

The cost of the cap and gown is included in the campus access fee paid at the time of registration.  There is no additional charge. Graduation regalia will only be available for pick-up at the Phillips Bookstore in the Student Union on the following dates and times: Friday, December 2nd from 7:30 a.m. – 4:00 p.m., Saturday, December 3rd from 10:00 a.m. – 2:00 p.m., Monday, December 5th through Thursday, December 8th from 7:30 a.m. – 6:00 p.m., and Friday, December 9th from 7:30 a.m. – 4:00 p.m.  Participants must make arrangements to pick up their regalia during these dates and times as regalia will not be mailed or shipped.  Caps and gowns will not be available after the scheduled pick-up times and will NOT be available at the Phillips Bookstore on the graduation day.  Replacement regalia will be available at Murphy Center on the day of graduation.  If you participate in the graduation ceremony, you must wear regalia. Graduating seniors who are in the military may wear their uniforms in lieu of the academic cap and gown

If you have questions about caps and gowns, please call the Phillips Bookstore at 898-2702 or email Melisa Warner.


Catalog Requirements

All undergraduate students must complete the general requirements as prescribed by the University and the specific requirements set forth for the degree sought. A minimum of 120 hours is required with 25 percent (30 hours if a 120-hour degree program) of the required courses earned at MTSU and a minimum of 30 semester hours earned in residence at the junior and senior (3000-4000) level. (Some programs may require more than the minimum 120 hours.) The last semester must be in residence unless permission is granted by the dean of the college in which the student is pursuing a major. A student must have a 2.00 GPA overall and 2.00 average in the major and in 42 hours of upper-division credit to graduate. Some departments require a 2.0 GPA in the minor. No more than 25% of credits for non-business degrees may be in courses commonly found in a school or college of business.

All coursework for undergraduate degrees must be completed by 10:30 p.m. on Decmber 8, 2016. This includes incomplete grades and transfer credit from other colleges.

Undergraduate students may be required, as a prerequisite to graduation, to take one or more tests designed to measure general education achievement and achievement in the major areas for the purpose of evaluating academic programs. Access the Office of Institutional Effectiveness, Planning and Research web site for information, dates, and times for the Major Field Test and for the General Education Test.


Commencement DVD

To purchase a commencement ceremony DVD go to the MTSU Alumni website. Please allow 4-6 weeks for delivery. If you have any questions, please contact the MTSU Alumni Office at 1-800-533-6878 (toll free) or locally at (615) 898-2922. 


Computation of GPA for Degree Requirements

The GPA listed as "Overall" on the transcript is used for the graduation GPA and Honors.
The GPA listed as "Overall Combined"  on the transcript (including developmental credits) is NOT used for graduation requirements.

Major Average
If a student has more courses in a major area than are actually required, only those courses specifically required for the major will be used to determine the required 2.00.

Minor Average
For those minors which require a 2.00 grade point average (GPA), only those courses specifically required for the minor will be used to determine the required 2.00.

Upper-Division
The 2.00 GPA is calculated for the "best" 42 upper-division hours.

Teacher Education
Guidelines for computation of grade point averages for admission to the teacher education program, for eligibility to student teaching, and for subject area endorsement may be obtained in the administrative offices of the College of Education, College of Education Building, Room 214, 615-904-8001 or 615-898-5188.

Excessive Repeats
All attempts in excess of one are figured in the overall GPA.

Overall Average
MTSU college level courses/grades and transfer college level courses/grades posted prior to Summer 2015. Transfer college level grades are not included if posted Summer 2015 and after.  The first attempt of a repeated course is excluded. Even if a course does not count toward graduation requirements, it will be counted in the overall average.



Degree Evaluation (Undergraduates)

Degree evaluations are available on PipelineMT for undergraduate students. Courses and/or other graduation requirements not yet completed are listed to assist you in planning your class schedule for the upcoming registration. Completed courses and GPAs also display so you can confirm all required GPA standards are met. Advisors have access to the degree evaluation information as well to assist you.


Diplomas

There is no early pick-up available. Since diplomas will not be mailed until after January 17, 2017, you may pick up your diploma January 10-13, 2017, between 8:00 a.m. and 4:30 p.m. in the Student Services and Admissions Center, Records office, Rm. 150.  The diploma is 8½“ by 11” for undergraduates and 11” by 14” for graduate students and will only have your degree information printed on it.  Majors, concentrations, and minors are not printed on the diploma.

All financial obligations to the university (parking tickets, telephone charges, etc.) must be paid before a diploma will be released.

Duplicate diplomas for December graduates may be obtained by completing a Request for Replacement Diploma form along with the appropriate fee payment.  The form must be submitted to the Records Office no later than December 16, 2016 for pick-up January 10-13, 2017.

Graduation - Undergraduate Latins Honors

For listing in the graduation program, Latin honors for undergraduates is determined by the cumulative (overall) grade point average on degree-credit courses at the beginning of the final semester of enrollment. The honors notation on the diploma and on the transcript is determined by the cumulative (overall) average on all degree-credit courses at the end of the final semester.

Cum Laude: 3.500 - 3.749
Magna Cum Laude: 3.750 - 3.899
Summa Cum Laude: 3.900 - 4.000


Undergraduate Graduation Schedule of Events

December 10, 2016

Contact your college advisor if you are unsure of the college awarding your degree.

View a diagram of Murphy Center Seating

9:00 a.m. – Ceremony begins for the following colleges: Graduate Studies, Basic & Applied Sciences, Business, Education (undergraduate).

8:15 a.m. - No rehearsal prior to the ceremony. Line up in designated gyms, Murphy Center.
8:30 a.m. - Graduation directions will be given by Heralds. Any person not in line by 8:30 a.m. will not be allowed to participate.         

2:00 p.m. – Ceremony begins for the following colleges: Behavioral & Health Sciences, Liberal Arts, Media & Entertainment, Unversity College (undergraduate).        

1:15 p.m. - No rehearsal prior to the ceremony. Line up in designated gyms, Murphy Center.
1:30 p.m. - Graduation directions will be given by Heralds. Any person not in line by 1:30 p..m. will not be allowed to participate.                                                                               


Intent to Graduate Form (Undergraduates)

All undergraduate students must file the Intent to Graduate two semesters before the term you intend on graduating along with their Upper-Division form. To obtain a form, you may:

  • Print the Undergraduate Intent to Graduate form using Adobe Portable Document Format (PDF). If you don't have the Acrobat reader, you may download it from Adobe's web site.

December 10, 2016 Graduation: April 15, 2016: If you apply late and your intent to graduate and upper-division forms are not received by your graduation coordinator by Friday, October 14, 2016, your name may not appear in the Commencement program and you might not be checked in time for a December 2016 degree date.

May 6, 2017 Graduation: June 3, 2016: If you apply late and your intent to graduate and upper-division forms are not received by your graduation coordinator by Friday, March 10, 2017, your name may not appear in the Commencement program, you might not be able to participate in the ceremony due to space limitations, and you might not be checked in time for a May 2017 degree date.

August 12, 2017 Graduation: November 18, 2016: If you apply late and your intent to graduate and upper-division forms are not received by your graduation coordinator by Friday, June 16, 2017, your name may not appear in the Commencement program, you might not be able to participate in the ceremony due to space limitations, and you might not be checked in time for a August 2017 degree date.

If you have missed the deadline, please complete your paperwork immediately and submit it to your Graduation Coordinator for consideration and review. Graduation Coordinators and their locations (PDF). 

The form must be submitted with the upper-division form to your College Graduation Coordinator at one of the following locations:

  • College of Basic and Applied Science (KUC 322)
  • College of Behavioral & Health Sciences (CKNB 108)
  • Jennings A. Jones College of Business (BAS N233 or N234)
  • College of Education (COE 307)
  • College of Liberal Arts (Jones 152 or 163)
  • College of Media and Entertainment (Ezell 113A)
  • University College (Miller Education Center, Rm 2100)

Licensures

Students seeking initial teaching certificates or add-on endorsements need to contact the Teacher Licensure Office, COE Room 214 (904-8001).


Parking

To view a campus parking map go to Parking Services. Questions concerning parking or other special facilities for family members or guests should be directed to Murphy Center, (615) 898-2752, or go to Parking Services to view a campus map showing disabled parking areas. For visitors that park in the Greenland parking lot, there is a station that will transport people with mobility issues to Murphy Center in golf carts. When pulling into the Greenland lot, ask the police officer for directions to the station.


Substitutions (Undergraduates)

Course substitutions are obtained from the major advisor (minor advisor if relates to minor). They must be approved by the department head and the dean of the college. Substitutions apply to the student's academic program and will not be entered until all approval signatures are received.


Upper-Division Form (Undergraduates)

Two semesters before the term you intent to graduate, students should complete an upper-division form and file it with their Graduation Coordinator along with the Intent to Graduate form. This form may be obtained from the office of the head of the department in which the student expects to major.


Waiver of Courses (Undergraduates)

Course waivers are recommended by the major advisor (minor advisor if relates to minor) and approved by the department head and the dean of the college. Waivers apply to the student's academic program and will not be entered until all approval signatures are received.