Graduation Information

Students are expected to be registered and enrolled in at least one graduate credit hour during the term of expected graduation. 

2018 FALL GRADUATION CEREMONY

Saturday, December 15, 2018
  Murphy Athletic Center
Middle Tennessee State University

 

Ceremony begins at 9:00 am

 

Schedule of Events

The ceremony is for all graduate students, including Masters, Specialists, and Doctoral candidates. 

8:15 a.m. Line up in designated area. Murphy Athletic Center. No rehearsal prior to ceremony. No late entrance will be permitted. This policy will be strictly enforced.
9:00 a.m.
Ceremony Begins


Line of March will be available on Thursday, December 13

 

  
 

Diploma Name and Diploma Address Confirmation

A graduation information link is available in your PipelineMT account. Log into your PipelineMT: Registration & Student Records Left Menu: Academic Records box: click Prior College and Graduation Information link.

Your name as it will be printed on your diploma can be seen in the box titled Graduation. Your diploma name is your legal name on file in the MTSU student system at the time you submitted your Intent to Graduate form. All diploma name changes must be submitted by October 26, 2018. There will be a $30.00 charge to change your name and re-issue your diploma once the diplomas have been printed.

You must review and verify your diploma mailing address at the above graduation information link. Your diploma address is the address listed on your Intent to Graduate form. A diploma mailing address change can only be made by emailing records@mtsu.edu from your mtmail indicating “diploma” address. All diploma mailing address changes must be submitted by December 14, 2018. There will be a $30.00 charge to re-issue your diploma if the diploma address was not updated by deadline and subsequently mailed to an invalid address.

Receiving your Diploma

All diplomas will be mailed to December graduates beginning Tuesday, January 8, 2019 to the diploma address that displays on Prior College and Graduation Information link. There is no pick-up option. Please allow 21 business days for the MTSU/U.S. Post Offices to process and deliver within the continental U.S. Graduates with an international address may choose to individually pay to have the diploma mailed using eShipGlobal. The diploma will only include your name and degree earned and is 8½“x 11” for undergraduates and 11” x 14” for graduate students. Majors, concentrations, and minors are not printed on the diploma but will be listed on the transcript. Students earning a double major (same degree) receive one diploma. Students earning dual degrees (example: BS/BSN, BA/BM) will receive two diplomas.

Transcripts

Degree are not awarded until all grades are posted and the graduate analysts have reviewed each candidate. Transcripts with degree posted for verified December graduates will be available Friday, December 21, 2018. Prior to the end of the fall semester, transcript requests may be submitted to records@mtsu.edu or the MT One Stop with “hold for degree” indicated.

Commencement

While there are two graduation ceremonies scheduled in December, there is only one ceremony for The College of Graduate Studies on at 9:00am on Saturday, December 15. A chart of Murphy Center seating can be seen at http://www.mtsu.edu/grades-and-transcripts/docs/mcmap.pdf.

  • The ceremony begins at 90:00 a.m. Participants will need to be in their appropriate place in line by 8:15 a.m. to receive their name cards and instructions. No late entrance will be permitted. This policy will be strictly enforced.

The success of the program depends upon your knowing what to do. The line of march will be available two days prior to the ceremony. Be sure to make a note of your gym, row number, and person. When you enter Murphy Center at one of the entrances to the ground floor, proceed directly to the correct gym. The line of march will also be posted on the wall by the two gyms with candidates listed alphabetically using the diploma name. There is NO REHEARSAL.

All graduates should make arrangements to meet their guests either on the track level or outside Murphy Center. No one other than the degree candidates will be allowed on the lower concourse of Murphy Center.

Attendance


The ceremony lasts approximately 2.5 hours. As it is very disrespectful to leave before the ceremony has ended, students who plan on participating in the ceremony are required to stay for the entire time. No participant will be allowed to leave until the ceremony is over. If you are planning celebration activities, please be aware of this time commitment. Participation in commencement does not confirm the awarding of a degree. Do not cite the fact that you participated in the ceremony as evidence that you graduated.

In Absentia Status


Please submit the In Absentia form on-line http://www.mtsu.edu/resources/students/absentia.php or email records@mtsu.edu by November 30, 2018 if you do not plan on attending graduation. If you do not attend graduation, your name will not be read.

Caps/Gowns


The cost of the cap and gown is included in the campus access fee paid at the time of registration. There is no additional charge.

CGS graduation regalia will only be available for pick-up at the Phillips Bookstore in the Student Union on the following dates and times: Friday, December 7th from 7:30 a.m. – 4:00 p.m., Saturday, December 8th from 10:00 a.m. – 2:00 p.m., Monday, December 10th through Thursday, December 13th from 7:30 a.m. – 4:00 p.m., and Friday, December 14th from 7:30 a.m. – 4:00 p.m.

Participants must make arrangements to pick up their regalia during these dates and times as regalia will not be mailed or shipped. Caps and gowns will not be available after the scheduled pick-up times.

If you participate in the graduation ceremony, you must wear regalia. Graduating seniors who are in the military may wear their uniforms in lieu of the academic cap and gown. If you have any questions about your cap and gown, please contact Melisa Warner at Phillips Bookstore at (615) 898-2702 or at at melisa.warner@mtsu.edu.

Be sure to ask the Bookstore or read the instructions that come with your hood and try it on so that you will know how to put it on correctly BEFORE coming to graduation. We will be unable to assist with your hood on the day of commencement.

Dress


Commencement is a major milestone in your life. Please treat this occasion with the respect it deserves by dressing appropriately. Caps, if decorated, must be tasteful, cannot include lights, and décor can be no more than 1 inch in height. Appropriateness will be determined by staff. Non-compliant caps will have décor removed prior to the commencement ceremony.

Purses, Keys, Backpacks, Cell Phones


We recommend you bring no valuables with you to your designated gym. Large purses will not be allowed on the Arena floor. Small purses are allowed under your gown. If you are unable to leave your personal property locked in your car or with family or friends, the gym doors will be locked and will not be unlocked until after program concludes. The University cannot be responsible for valuables left in the gyms.

Behavior


People under the influence of alcohol are subject to being removed from the line of march. Use of cell phones during the ceremony will not be allowed. Use of air horns or other such devices by students or guests is prohibited and will be confiscated if brought into Murphy Center.

Accommodations


Any graduating student requesting seat placement accommodations to participate in the ceremony should contact the Record’s Office at records@mtsu.edu or at (615) 898-5170 by November 30, 2018.

Honors


Latin honors are only available for undergraduate degree candidates.

Photographs


Arrangements have been made by the Office of News and Public Affairs to have a professional photographer take a picture of each graduate as they cross the stage to shake hands with the President. A small color proof will be sent to you at no charge or obligation, along with information regarding enlargements. Classic Photography can be contacted at www.gradimages.com or at (800) 261-2576.

Guests


Tickets for guests are NOT required. The Murphy Center will open one hour before the ceremony begins. Questions concerning parking or other special facilities for guests should be directed to Murphy Center, (615) 898-2752, or view a campus map showing disabled parking areas. For visitors that park in the Greenland parking lot, there is a station that will transport people with mobility issues to Murphy Center in golf carts. When pulling into the Greenland lot, ask the police officer for directions to the station.

Remote Viewing


The commencement ceremony will be available for viewing on the Internet for those who are unable to attend in person. Go to the MTSU home page at http://www.mtsunews.com/graduation-info for more details on accessing the webcast on the day of graduation.

Coursework Completion


Graduate degree candidates must complete all coursework by 6:00 p.m. on August 10, 2018, and all previous semester incompletes must be removed by August 9, 2018.

Career Development Center


Services are available to students and alumni, which include Lightning JobSource (online profile, career listings, applications, schedule on-campus interviews, calendar of special events), college-specific career development, career fairs, and other special events. Please go to http://www.mtsu.edu/career for more information and services as well as to contact your career coordinator.

Licensures


Students desiring initial teaching certificates (who are not enrolled in student teaching) or who are adding endorsements need to contact the Teacher Licensure Office, COE Rm. 214, (615) 904-8001, after grades have been posted.

Outstanding University Debt


T.C.A § 49-9-108 prohibits state universities from issuing diplomas, certificates of credit, or grade reports to any student unless the student has satisfied all debts or obligations owed to the institution. The limitation shall not apply to debts of less than $100 unless the debt or obligation is evidenced by a note or other written contact for future payment. Please clear all outstanding debt with the Business Office by 4:00 p.m. on Friday, December 14, 2018.

Diploma Name Change Process


You do NOT have to submit legal documentation if you are simply changing an existing middle name to an initial or removing a middle or maiden name from your diploma name. For this type of diploma name change, you can email records@mtsu.edu.

If you need to change your diploma name (for example, add a middle name, change a last name, etc.), please send an email to records@mtsu.edu and attach legal documentation which must show your name exactly as you are requesting it to be printed for the diploma. Legal documentation may include driver’s license, social security card (all but last four digits blacked out), marriage certificate, birth certificate, divorce decree, passport, court-ordered document, permanent resident card, or naturalization papers. If you want this name change to be made within the MTSU system, you must include a name change form, http://www.mtsu.edu/one-stop/docs/namechange.pdf, along with the documentation and scan and email to records@mtsu.edu or fax to 615/898-5538. The form must indicate diploma name change is also requested. When a diploma name change has been made you will receive an email requesting you to verify your diploma name change on PipelineMT: Registration & Student Records Left Menu: Academic Records box: click Prior College and Graduation Information link.

If you are an International Student only International Affairs may change your system name. If International Affairs makes a change to your system name you must then notify records@mtsu.edu to update your diploma name by the deadline.

 

It is expected that all pending graduates will regularly check their MTSU email for important graduation and commencement information sent from records@mtsu.edu.