College of Graduate Studies at Middle Tennessee State University

GRADUATION INFORMATION

Note: Students are expected to be registered and enrolled in at least one graduate credit hour during the term of expected graduation.

 

2014 Summer Graduation Ceremony

Saturday, August 9, 2014 
  Monte Hale Arena Charles M. Murphy Athletic Center
Middle Tennessee State University


Ceremony begins at 10:00 am for all colleges

Notice of Intent to Graduate Submission Deadlines
Spring 2015
-
January 30, 2015
Summer 2014
-
June 3, 2014
Fall 2014
-
 June 3, 2014

 

Schedule of Events
9:00 a.m.
Line up in designated rooms, Murphy Athletic Center. No rehearsal prior to ceremony.
9:30 a.m.
Graduation directions will be given by Heralds. Candidates NOT in line by 9:30 a.m. will not be allowed to participate.
10:00 a.m.
Graduation ceremony begins.

 



Important Graduation Information

  • The ceremony will begin at 10 a.m. Graduates will need to be in their appropriate place in line by 9:00 a.m. to receive their name cards and instructions. No late entrance will be permitted after 9:30 a.m. This policy will be strictly enforced.
  • Guest tickets are not required for graduation;
  • People under the influence of alcohol are subject to being removed from the line of march.
  • Diplomas will be mailed on September 2, 2014 to the address listed under the Graduation Information link on your RaiderNet. That link also displays the name that will be printed on your diploma. Please consult RaiderNet to confirm the name that will be printed on your diploma. You can change your name or address on the Graduation Information link on RaiderNet, or else you must contact Cindy Johnson in the records office. All Diploma name changes must be submitted by June 11, 2014. After the diplomas have been printed there is a $10 fee to make any changes to your name. All Diploma address changes must be submitted by August 4, 2014.
  • If preferred, diplomas may be picked up in person between August 25-29, 2014, between 8:00 a.m. and 4:30 p.m. in the Student Services and Admissions Center, Rm. 150.


Intent to Graduate Forms

Intent to Graduate forms must be received in the College of Graduate Studies on or before the dates listed above to in order for checkout procedures to be completed. Intents received after this date will be processed, but diplomas may be delayed and names may not appear in the commencement program. The Intent to Graduate form can be found here.

All requirements for graduate degrees must be completed by 4:30 p.m. on August 7, 2014, and all incompletes must be removed by August 1, 2014, by 4:30 p.m


Attendance at Graduation Ceremony

Graduation ceremonies last approximately three hours. In respectful consideration for all graduating students, the university requests that family, friends, and graduates stay for the entire ceremony. No participant will be allowed to leave until the ceremony is over. If you are planning celebration activities, please be aware of this time commitment. Also, the use of cell phones during the ceremony is discouraged. Use of air horns or other such devices by students or guests are prohibited and will be confiscated if brought into Murphy Center.

Any degree candidate requiring special facilities at convocation due to a physical disability should email Cindy Johnson or call (615) 858-5170, by July 25, 2014. Questions concerning parking or other special facilities for family members or guests should be directed to Murphy Center 615-898-2752. (Parking Map for MTSU) For visitors that park in the Greenland parking lot, there is a station that will transport people with mobility issues to Murphy Center in golf carts. When pulling into the Greenland lot, ask the police officer for directions to the station.

Candidates enter on one of the North entrances to the ground floor of Murphy Center where a "Line of March" notification will be posted. This "Line of March" document may be accessed TWO days prior to the graduation ceremony on the MTSU Records Office website. Be sure to make a note of your gym, row number, and row placement.

Murphy Center Gyms #1 and #2 will be available for you to leave your personal belongings in during graduation. The gym doors will be locked and will not be unlocked until you return after the program. MTSU is not responsible for valuables in the event of loss or theft.

Make arrangements to meet family and guests either on the track level of Murphy Center after graduation or outside after the ceremony has ended. NO ONE OTHER THAN DEGREE CANDIDATES WILL BE ALLOWED ON THE LOWER CONCOURSES OF MURPHY CENTER.

If you do not plan to attend your graduation ceremony, please submit the absentia form online here or email Cindy Johnson in the records office by July 25, 2014.


Cap and Gown Information

The cost of your cap and gown is included in the campus access fee paid at the time of registration. There is no additional charge. Graduation regalia will be available at the Phillips Bookstore in the New Student Union on the following dates and times: August 1st from 7:30 a.m. – 2:00 p.m., August 2nd from 10:00 a.m. – 2:00 p.m., August 4-7 from 7:30 a.m. – 4:30 p.m., and August 8th from 7:30 a.m. – 4:00 p.m. Graduates must make arrangements to pick their regalia during these dates and times as regalia will not be mailed or shipped. If you participate in the graduation ceremony, you must wear regalia. Please make sure you know how to put it on correctly BEFORE coming to graduation. Graduates inappropriately dressed will not be allowed to march. Graduating seniors who are in the military may wear their uniforms in lieu of the academic cap and gown. If you need to make alternate pick-up arrangements or if you need special accommodations regarding your cap/gown size, please contact Melisa Warner at (615) 898-2702 or at melisa.warner@mtsu.edu.

Graduate Students:  Be sure to read the instructions that come with your stole and try it on so that you will know how to put it on correctly BEFORE coming to graduation.


Diplomas

A new graduation information link is now available in your Pipeline account. Log into your Pipeline account, RaiderNet tab, Student tab, Student Record link, and click on Prior College and Graduation Information. The name that will be printed on your diploma can be seen in the box titled Graduation. This is also the place to confirm your diploma mailing address. Diplomas will be printed with the name from and mailed to the address listed on the Graduation Information link on RaiderNet.

  • If you need to change your diploma mailing address, email Cindy Johnson before August 4, 2014.
  • All diploma name changes must be submitted by June 11, 2014.

    If the name on your diploma needs to be changed, please email  Cindy Johnson and attach legal documentation which must show your name exactly as you are requesting it to be printed for the diploma. Legal documentation may include driver's license, social security card (all but the last four digits blacked out), marriage certificate, birth certificate, divorce decree, passport, court-ordered document, permanent resident card, or naturalization papers. If you want this name to be made within the MTSU system, also submit a name change form along with the documentation and scan and email to cindy.johnson@mtsu.edu or fax to (615) 898-5538.

Name change forms that are submitted to the MT One Stop counter in the Student Services and Admissions Center, faxed to (615) 898-5538, or mailed must also be copied to cindy.johnson@mtsu.edu in order for the diploma name to be changed. 

Note: You do NOT have to submit legal documentation if you are simply changing an existing middle name to an initial or removing a middle or maiden name from your diploma name. 

        (For example, John Robert Smith is your name in our system and you only want John R. Smith printed on your diploma.  Or, Mary Smith Johnson is your name in our system and you only want Mary Johnson printed on your diploma).

However, if your diploma name is showing in the Graduation box in RaiderNet as John R. Smith and you want to add Robert as the middle name, legal documentation will have to be provided.

  • After the diplomas have already been printed, there is a $10 fee to make any changes to your name.  Graduates who submit a change of name form after this date will not see the change reflected in the Graduation Program. 
  •   Diplomas will be available for pick-up on the following dates: August 25-29, 2014, between 8:00 a.m. and 4:30 p.m. in the Student Services and Admissions Center, Rm. 150. Your diploma will be mailed on September 2, 2014.

  • Pursuant to Chapter 654 of the Public Acts of 1976, all financial obligations to a state institution of higher learning (parking tickets, telephone charges, library fines, etc.) must be satisfied before a diploma will be issued. All fines and/or debts owed to MTSU should be satisfied through the MTSU Student Services and Admissions Center, 2nd floor by 4:00 p.m. on Friday, August 8, 2014. 
  • A replacement diploma may be obtained by submitting a Request for Replacement Diploma form and replacement fee.
  • The diploma is 8½“by 11” for undergraduates and 11” by 14” for graduate students and will only have your degree information printed on it.  Majors, concentrations, and minors are not printed on the diploma


Licensure

Students desiring initial teaching certificates (who are not enrolled in student teaching) or who are adding endorsements need to contact the Teacher Licensure Office, COE Rm. 214, (615) 904-8001, after grades have been posted.


Photographs

Arrangements have been made by the Office of News and Public Affairs to have a professional photographer take a picture of each graduate as they cross the stage to shake hands with the President.  A small color proof will be sent to you at no charge or obligation, along with information regarding enlargements.  Classic Photography can be contacted at www.gradimages.com or at (800) 261-2576.