Non-Faculty Sick Leave Bank
The purpose of the non-faculty sick leave bank is to provide emergency sick leave
to members of the program who have suffered an unplanned personal illness, injury,
disability or quarantine and who have exhausted their personal sick and annual leave.
Five (5) trustees appointed by the president of Middle Tennessee State University
shall administer the non-faculty sick leave bank. At least three (3) of the appointees
shall be clerical and support. All appointments shall be for three (3) year terms
after an initial appointment of one (1) year for two (2) trustees, two (2) years for
two (2) trustees, and three (3) years for one (1) trustee. The trustees will elect
a chairman at their first meeting. Trustees shall be eligible for reappointment, and
any vacancy resulting from expiration of a term, discontinuation of employment, retirement,
resignation, death, or removal by the president of a trustee from the trustee role
shall be filled immediately by appointment by the president.
- Participation in the non-faculty sick leave bank will be available to regular full-time
and regular part-time, non-faculty, exempt and non-exempt employees whether serving
in an academic, fiscal or modified fiscal year appointment (modify). However, a minimum
participation of twenty (20) employees shall be required to establish the bank.
- All eligible persons electing to participate in the bank shall initially have the
equivalent of two (2) days of sick leave deducted from their personal accumulated
sick leave and transferred to the bank. Eligible employees electing to participate
shall sign up within forty-five (45) days from the date membership material are initially
made available to employees and during the month of October of succeeding years. Donations
of sick leave days to the bank are nonrefundable and nontransferable with the following
exception. In the event that dissolution of the non-faculty sick leave bank becomes
necessary because the institution is closed or because membership in the bank falls
below twenty (20) individuals, the total days on deposit shall be returned to the
participating members at the time of the dissolution and credited to their personal
sick leave accumulation in proportion to the number of days each has contributed individually.
Days returned and credited to an individual shall be rounded to the nearest on-half
(1/2) day or equivalent.
- A bank member may cancel his or her membership at any time upon written notification
to the trustees. Assessed sick leave days shall be nonrefundable upon cancellation
of membership and nontransferable upon transfer to another Tennessee Board of Regents
institution or area school, UT or State agency.
- Members of the non-faculty sick leave bank shall be eligible to make application to
the bank for sick leave only after having been a member of the bank for thirty (30)
- A participant shall not receive any sick leave from the Bank until after having exhausted
all accumulated sick and annual leave.
- Leave grants from the Bank, approved by the Trustees, shall not be more than twenty
(20) consecutive days for which the individual applicant would have otherwise lost
pay. Applicants may submit requests for extension of such leave grants before or after
their prior grants expire. The maximum number of days any participant may receive
in any fiscal year is sixty (60). The maximum number of days any participant may receive
as a result of any one illness, or recurring diagnosed illness or accident is ninety
- In the event a member is physically or mentally unable to make a request to the non-faculty
sick leave bank for use of sick leave days, a family member or agent may file the
- If the trustees determine it necessary, they may require a certificate of condition
from a physician approved by the Board of Trustees from any member requesting leave.
Refusal to comply will result in denial of the pending request for use of sick leave
days from the bank.
- Grants of bank sick leave shall not be contingent upon repayment of hours used or
waiver of other employment benefits or rights.
- Grants of sick leave from the non-faculty sick leave bank shall not be made to any
member on account of any elective surgery, illness or death of any member of the participant's
family, or during any period the member is receiving disability benefits from social
security, a state-sponsored retirement plan, or Board of Claims benefits.
- A member shall lose the right to obtain the benefits of the non-faculty sick leave
- Termination of employment (including retirement)
- Cancellation of bank membership
- Refusal or inability to honor assessments made by the trustees
- Being on approved leave of absence in a non-pay status for reasons other than illness,
injury, or disability
- Employees who are granted bank sick leave shall continue to accrue sick leave and
annual leave, if applicable, and service credit for retirement and longevity purposes,
during the time they are on bank sick leave. Also, they will receive credit for any
holidays that may occur during the bank sick leave period.
- The trustees will approve or reject all requests for bank sick leave within ten (10)
calendar days of receipt of the request. The operation of the non-faculty sick leave
bank shall exist separately from the regular sick leave accrued to individual's personal
accounts with respect to approvals and appeals; the decisions of the trustees shall
not be appealed beyond that body.
- All records and official forms of the Bank and minutes of the trustees meetings shall
be maintained in the personnel office. All records shall be subject to audit by appropriate
- Applications to participate in the non-faculty sick leave bank shall be made on official
forms prepared and by approved by the Tennessee Board of Regents and filed with the
Human Resource Services Office.
- All requests to draw upon the bank must be made upon a Sick Leave Bank Request form
and submitted to the trustees within thirty- (30) calendar day of the first date bank
usage is requested. A physician's statement, verifying the nature of the illness or
injury, and inability of the employee to work, must accompany the application form.
In extreme and unusual case, exceptions may be approved.