Frequently Asked Questions

Employment
Payroll Services
Sick Leave Bank
Payroll Forms Processing
Benefits Administration


Employment

Do I have to complete an application? 
Everyone who applies for a position at Middle Tennessee State University is required to create an application.  All required information is denoted with an asterisk.  However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities, and qualifications. 

Do you accept paper applications?
No, all employment applications must be submitted electronically through the employment website at https://mtsujobs.mtsu.edu/

Do I have to take a test? Where?
Some classified positions require testing. Review the position job posting for required test. Testing is free to the applicant and appointments are strongly encouraged.

  • Wood Personnel
  • 1139 NW Broad Street, Suite 107
  • Murfreesboro, TN 37130
  • Phone: (615) 890-8400

Can I retest? How often?
Yes, with an appointment at Wood Personnel, once each day until the filing deadline. The highest test scores are retained.

Is there a limit to the number of positions I can apply for?
No, there is not a limit to the number of positions to which you can apply.

How long will a posting be listed on the web?
For faculty positions, postings will be listed until the position is filled.  For optimal consideration, applications should be submitted on or before the Open for Consideration Date.  Administrative and Classified positions will be open until the Job Closing Date.  If a posting is viewable on the online system, you may apply to it.

What is a Job Review Date for Optimal Consideration?
For faculty positions only, this is the date by which applicants must apply for a posting for optimal consideration.

Will late applications be accepted?
MTSU does not collect applications outside the online application system.  If the posting is available on the website for applications, then you may apply.  If the Job Review Date for Optimal Consideration has passed for faculty positions, then your application may not be reviewed.

How can I apply for positions that were previously posted?
If the position is not listed on the website, you will not be able to apply for it.

What if I lose/forget my user name and/or password?
If you forget your username or password, click on the “Forgot your username or password?” link on the Login page. You will be asked to enter the e-mail or username used to create your account and click on “Retrieve my username” or “Retrieve my password.” The system will send you an email with your username and/or temporary password.

How do I know what positions I can apply for?
You may apply for any position listed online. Please note the required qualifications for each position posted.

What information will I need when applying for a position?
You will be asked to complete an application based on the type of position for which you are applying. Applicants for faculty positions will be asked to provide personal information, reference information, authorization to work in the U.S. and answer supplemental questions regarding criminal background. Applicants for administrative/classified positions will be asked to provide personal information, education history, work history, reference information, authorization to work in the U.S. and supplemental questions regarding criminal background.

Each time you apply to a posting using the same login, the application you completed for that position type (e.g. Faculty) will be attached. You will be able to review your information and make any changes. You will be required to enter references and answer any supplemental questions, and attach documents as requested in the application instructions of the posting. You will also be required to read the certification and certify and submit your application.

Is it important for me to disclose any criminal history?
Yes. Should you be selected for hire, a background check will be completed. If there is a discrepancy between an applicant’s background check and their application, it could negatively impact the applicant and/or be considered as falsification of records, which could result in the applicant no longer being considered for hire. Please keep in mind that criminal conviction is not an absolute bar to employment but will be considered in relationship to the specific job requirements.

Can I save an application in the middle of creating it and come back later?
To save the application:
  Yes, when you are applying for a specific posting, you may save and return later by clicking “Save Changes”. Please remember that unless you complete the application process by the Job Closing Date and receive a confirmation number, your application will not be considered.

To edit the application before submitting:
 
Log into https://mtsujobs.mtsu.edu/ with your username and password. Then, click on “Your Applications” on the left toolbar. To the right, you will then see links to either view the job posting or you can click the Application link. If a posting is closed, your Applications to Complete will no longer accept application edits. We recommend that you view the application first to see what edits need to be made. When in edit mode, click save changes and continue through all of the screens (even if you don’t need to edit that screen) until you get to the end. Be sure to click confirm your application at the end.

How long does my application remain active in the system?
The majority of you information will remain in the system.  To be considered for a position you must apply for each posting.

Will I be asked to attach a resume, cover letter or other informatin?
Each posting will have unique document requirements. PDF documents are recommended, however, the system will convert your Microsoft Word documents to PDF once uploaded. Alternatively, during the application process you can choose to write the document type through your web browser. Please note that this option does not exist for users using Internet Explorer as the web browser.

Will I be asked to attach reference information?
Yes.   All postings require three references. You will be asked to provide name, email address, telephone number and relationship. Some postings will use a recommendation letter feature. Applicants will enter the email address and name of the reference contact information. The application system will generate an invite to the contact and allow the contact to upload a recommendation letter.

How do I attach a document?
If the position you are applying for accepts resumes or other documents, you will have the opportunity to attach documents after you have clicked the “Apply to this Job” button for the position for which you wish to apply. After clicking the button and completing the Application Information, Documents Needed to Apply will appear. The online employment site accepts documents in Microsoft Word or Adobe Acrobat (pdf) format. If neither format is available to you, you can select to write the document type through your web browser.

Can I attach a different resume for each position I apply to?
Yes, if the position you are applying to requires a resume you will be able to choose which documents to attach when you are in the “Documents Needed to Apply” section of the application. If you have previously applied to a posting at Middle Tennessee State University and have used our system to upload documents, the system will give you the option to use a previously uploaded document. However, if you wish to upload a new document, you can name and choose a file from your computer to submit.

How do I edit my application after I have already applied?
If you edit your application, the changes will only be seen on the current application in which you are editing. Any additional applications would also need to be separately edited. Furthermore, previous positions you have applied will not show any changes.

How do I verify my application materials were received or check the status of my application?
Log into https://mtsujobs.mtsu.edu/ with your username and password. Click “Your Applications” to display a list of all the applications to complete and completed applications. Here you can view the posting and the status of your application. You can also view the documents you have attached for each posting. Once you have successfully submitted your application, you will see a confirmation number and you will be sent an email confirming that you have applied.

When will I know if I am selected for an interview?
The hiring department will generally contact you by phone or email to request an interview. If your contact information has changed, please notify the emp@mtsu.edu. You can login at https://mtsujobs.mtsu.edu/ to check the status of your application and view the posting.


 

Payroll Services

When do student employees get paid?
Student employees are paid on the last work day each month.

Where do I pick up my check or direct deposit slip?
If you currently have direct deposit your notification will be sent to your @mtsu.edu e-mail address. Your notification will be accessible only from a link within the e-mail address to you, and will be protected for viewing by a password. You will receive instructions in your E-mail notification each pay period. If you do not have an e-mail account your direct deposit notification will continue to be sent to your department for distribution.

Student or hourly/part-time employees that do not have direct deposit will pick their check up from the Business Office windows in the Student Services & Admissions Center, Room 290.

When is my direct deposit put into my account?
The direct deposit will be in your account on payday. Check with your bank regarding their policy.

How do I sign up for direct deposit? 
There are a few ways to sign up for direct deposit.
  Go to your pipeline account and sign up by clicking on the Employee Tab and then click on Pay Information, Direct Deposit Allocation, and "Update Direct Deposit Allocation".
 -  Visit the Human Resource Services website at http://www.mtsu.edu/hrs/hrs_forms.php click on the Direct Deposit pdf link.  Type your information on the form, print it, and bring it to the Human Resource Services office in the Sam H. Ingram Building - Room 204.
 -  Visit the Human Resource Services office (Sam H. Ingram Building - Room 204) and ask for a paper Direct Deposit form, complete all necessary information, and leave it in our office.

How much tax will be withheld out of my paycheck?
The more exemptions you claim on your W-4, the lower the amount of taxes taken out of your check. "Single" status is taxed higher than "married" status. The tax rate for FICA is 6.2% on the first $118,500 of earnings for 2015. The Medicare tax rate is 1.45% and all wages are subject to medicare tax. Federal withholding taxes are based on the IRS tax tables, the individual's W-4, and earnings. Extra compensation and summer school are taxed at 25% for federal income tax.

I'm a student, why are no taxes being taken out of my check? 
Students who are enrolled in six (6) or more undergraduate credit hours or five (5) or more graduate credit hours qualify for exemption from FICA tax. Federal income tax is based on exemptions claimed and whether you chose "single" or "married" status on your W-4.

Why didn't I get my W-2?
You must change your address with Human Resource Services before the 15th of January for your W-2 for the past year to be printed with the correct address. Also, W-2's are not forwarded, they are returned to HRS if the address is incorrect.

How do I get another W-2 if I lost mine or didn't get it because I moved?
Contact Kim Taylor in Human Resource Services: Email  Kim.Taylor@mtsu.edu or call (615) 898-2929.


Sick Leave Bank

I am going to be out on sick leave for an extended time and do not have enough leave to cover it. How do I get time from the Sick Leave Bank?
If you have been a member of the Sick Leave Bank for at least 30 days, and have documentation of continuing disability, and have used all sick, annual and banked comp time available to you, you are eligible to apply to the Sick Leave Bank. Applications may be picked up in the Human Resource Services Office or downloaded from the HRS Forms web site. You will need to return the completed application, a physician's statement (on his letterhead), and a brief statement about your leave usage, to either Susan or Lisa. Your request will be presented to the respective Trustees and you will be notified of their decision. For additional information, please call the HRS Office at 615-898-2929.

How may I donate sick leave to another employee that does not have enough leave to pay them until they return to work?
If you are willing to donate a minimum of five (5) days and currently have a minimum of twenty (20) days you may donate leave to an employee in need. However the recipient must be a member of the Sick Leave Bank. They should have had all requests considered by the Trustees and have proper documentation of continuing disability. If these criteria have been met, you may apply for Transfer of Leave. The applications may be picked up in the Human Resource Services Office or downloaded from the HRS Forms web site. Once approved by the Human Resource Officer, your leave will be assessed and added to the recipient's leave.

How can I become a member of the Sick Leave Bank?
The bank is open to any benefited full-time and regular part-time employees. You will be asked to donate the equivalent of two (2) non-refundable days from your personal accumulated sick leave to the Sick Leave Bank. Open enrollment to join the Faculty and Non-Faculty Sick Leave Banks is held during the month of October each year. This is the only opportunity to join the Sick Leave Bank.

What if the Sick Leave Bank runs out of sick leave to donate?
In the event that the Sick Leave Bank reaches a critically low level, the members would be asked donate additional hours from their personal sick leave.

Who approves sick leave request from the Sick Leave Bank?
The Bank is administered by five (5) trustees appointed by the president of MTSU. The Trustees meet each month and consider all applications for sick leave.


Payroll Forms Processing

What does an international student have to have in order to work on campus?
Before a department can hire an international student, the student must have a work authorization letter from the International Student Services Office. If the student has this letter, the paperwork to hire them is the same as any other student.

I have a student worker who would like to work for us over the summer. This student will not be taking classes this summer. Do I hire them as a student or as an hourly?
If you are reasonably sure that they will be returning in the fall to take classes, then set them up as a student for the summer.

Is there a limit to the number of hours a student can work?
The number of hours a student works each week is determined by the department. Students will be paid time and a half for hours worked over 40 during a work week.

When I am hiring a student and/or hourly, how can I tell if I need to have them fill out an I-9?
In Banner HR, go to PEAEMPL. Click on the United States Regulatory tab and look at the I-9 expiration date.

What type of payroll form is used to pay employees?
Refer to the Form Completion Instructions for the type of payroll forms needed to pay and/or terminate an employee.

Who signs the payroll forms?
The Form Completion Instructions includes who must sign the various payroll forms.


Benefits

How do I change doctors and/or dentists?
Provider directories are located on the State of Tennessee web page at  http://partnersforhealthtn.gov/hlth_carrier_information.shtml .

When will my health insurance coverage be effective?
Health insurance coverage for eligible employees is the first of the month following the hire date. You must be actively at work on the day your coverage is scheduled to begin.

How do I add a dependent?
Dependents can be added due to a special qualifying event or during the annual enrollment/transfer period each year.  Information regarding adding dependents and special qualifying event criteria is located on the State of Tennessee web page at http://www.state.tn.us/finance/ins/for_new_employees.shtml under the “Eligibility and Enrollment Guide.”

How long can my dependents be covered?
Eligible dependents can be covered through the end of the month following their 26th birthday.  Information regarding covered dependents is located in the “Eligibility and Enrollment Guide” on the State of Tennessee web page at http://www.state.tn.us/finance/ins/for_new_employees.shtml .

Can I change my health insurance coverage?
Employees can make changes during the annual enrollment period each year. The effective date for the change is January 1.   Changes can also be made due to a special qualifying event.

If I leave MTSU, when will my insurance terminate?
Your insurance coverage will terminate the end of the month following your final paycheck.

How do I get a new ID card for my health/dental plan?
Employees may call their health plan provider or dental provider for replacement cards. Anytime a change is made new ID cards are issued by the health plan provider.

How do I file an insurance claim?
Health insurance claims can be submitted directly to the health plan administrator by your health provider. You can contact your insurance plan provider for a claim form if you need to file a paper claim.

If I am hurt on the job, what should I do?
Notify your supervisor immediately. If your supervisor is not available, contact a departmental supervisor. Follow the workman’s compensation claims instructions located on the HRS web page at http://www.mtsu.edu/hrs/benefits/wcomp.php .