Student Organizations: Solicitation & Fundraising
The buildings and grounds owned by the Tennessee Board of Regents of Middle Tennessee State University exist for, and are exclusively devoted to, the organized and approved University program of higher education. As such, they are committed to the nonprofit, tax-exempt use of the official program of the University. Therefore, private, unsolicited business activities are not permitted on University premises. However, in certain limited areas, the University contracts with private firms to provide needed on-campus service for students, faculty, and staff that contributes to the accomplishment of the University’s educational purposes.
Apart from prohibiting profit-making commercial business activities, the University also regulates within limits under separate policies and consistent with the above policy, any use of its buildings and grounds for solicitation, including fundraising activities. Fundraising activities must not violate state law by including a drawing, raffle, lottery, game of chance, or any scheme for distribution of prizes among persons who are playing for a chance to obtain a prize.
Solicitation by Unaffiliated Groups
Campus property and facilities may not be used by any non-affiliated group, organization, or individual for the conduct of commercial solicitation, on-site sales, or other profit-making activities except when (1) a license or lease agreement exists, (2) the activity is conducted in accordance with any other valid contract or agreement with MTSU, or (3) the commercial solicitation, on-site sales, or other profit-making activity is sponsored by a registered student organization for the purpose of raising funds to support the organization’s activities pursuant to Section VI(2) of the Policy on Use of Campus Property and Facilities Scheduling (MTSU Policy I:01:06).
Failure of a nonaffiliated group, organization, or individual to receive approval for fundraising on University premises will lead to the removal of the solicitor by the appropriate University authorities. Specific procedural guidelines should be sought from the director for Student Organizations and Service.
No unaffiliated group, organization, or individual will be permitted to solicit during the week(s) designated as “Welcome Week.” The only opportunity for this is provided through participation in the “Meet Murfreesboro” event.
Raising Funds for Student Organizations
Unaffiliated group providing a tangible product or service may be permitted to come onto campus under the sponsorship of a campus department or registered student organization. The fundraiser must exist for the purpose of assisting the department or student organization in some way toward meeting its established goals.
Unaffiliated groups who collect applications for purposes other than educational or career-oriented reasons are restricted from soliciting said applications on campus. In such instances where an unaffiliated group has received the appropriate sponsorship, the sponsoring department or student organization must adhere to the following guidelines:
- All fundraising activities by registered student organizations (including occasions when admission is charged or donations are requested) whether on or off campus must be registered in advance with the director of Student Organizations and Service. Fundraisers must be registered at least five (5) days in advance of the planned fundraising event.
- Registered student organizations may charge membership dues at meetings and conduct fundraising projects on the campus. These activities must support the program of the organization as stated in that organization’s registration material, the educational purposes of the University community, and/or a philanthropic purpose (see number 3).
- Fundraising projects for philanthropic purposes must be directed to nonprofit, tax-exempt organizations and not made directly to an individual or individuals.
- The campus department or student organization must share in the proceeds from the sale of the product or service.
- A sign that clearly indicates the name of the sponsoring organization must be displayed at all times at the location of and for the duration of the fundraising activity.
- A representative from the sponsoring organization must be present at all times at the location of and for the duration of the fundraising activity. This representative must be actively involved in the solicitation of the product or service.
- Use of Keathley University Center and premises for fundraising activities is permitted
only at designated locations and under the following specified conditions:
- Use is subject to scheduling arrangements. Fundraising may be conducted only if the activity does not duplicate the services already provided by Keathley University Center, its contracted vendors, or other lease operations. Questions relating to such activities should be referred to the Office of Student Organizations and Service.