MTSU Procedures Governing Student Organizations
This information applies to groups of students seeking University registration as organizations. A group must first declare its intention of forming by petitioning for Provisional Registration at the Office of Student Organizations and Service. This status of Provisional Registration may be granted to a prospective group for four weeks, which should allow enough time to develop the various documents and comply with other requirements as stated below. An extension of Provisional Registration status may be granted (upon request) if a group is unable to complete the necessary requirements during the initial four-week period.
Provisional Registration Requirements
- Application for University registration including the purpose of the club and types of proposed activities (one copy)
- Constitution which should include name, purpose, meetings, officers and terms, rules of membership, and other information deemed relevant to the operation of the organization (one copy)
- By-laws of the organization (one copy)
- Signatures of the members (at least five) and advisor(s) who propose to be charter members (one copy)
- Statement of assurance that the organization agrees to comply with all policies, regulations, and procedures established by the Tennessee Board of Regents and MTSU and with all federal and state laws and regulations
- Statement of assurance that, consistent with Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1977, the organization has a nondiscriminatory membership policy
- Statement of assurance that the organization will observe responsible use of alcohol
guidelines as outlined in Requirements for University Organizations, D-(1) (a-f),
The express purpose of Provisional Registration is to provide the prospective organization an opportunity to meet and fulfill the requirements as set forth above. A provisionally registered organization may not engage in activities normally approved for fully registered organizations, such as fundraising, social programs, speakers, etc.
When the prospective organization has fulfilled to the best of its ability the requirements as set forth above, it should submit the materials to the director of Office of Leadership and Service. The director will review the constitution and/or by-laws and if, in his/her opinion, the documents are vague, poorly written, or incomplete, the director will return them to the organization for correction, improvements, and resubmission. When the director has given due consideration to the documents, he/she will then recommend approval to the Assistant Vice President for Student Affairs. In the event of an unfavorable recommendation, the organization may appeal said recommendation to the Student Appeals Committee, which will recommend registration or denial thereof to the Assistant Vice President for Student Affairs.