II:01:09 University Bookstore/Textbook, Course Materials and Course Supplies 

I. UNIVERSITY BOOKSTORE

A. The purpose of the university bookstore shall be to make available to the student body, university personnel, departments, and the wider campus community the required textbooks, school supplies, general interest books, documents, used books, and the other assorted merchandise characteristic of good university bookstores. All recommended or required classroom books and supplies must be sold through the bookstore, including sales through a bookstore web site.

B. The bookstore will make maximum use of used, rental and digital materials and other new services and technologies in order to hold down costs to students as well as update and improve services.

II.  BOOKSTORE ADVISORY COMMITTEE

The university will appoint a Bookstore Advisory Committee composed of faculty, staff and students whose charge shall be, as often as necessary, to review the bookstore operations and policies.  The Assistant Vice President for Administrative and Business Services will Chair the committee.  Any questions or concerns regarding the university bookstore that are not satisfactorily addressed by bookstore staff may be directed to the Assistant Vice President for Administrative and Business Services.

III. TEXTBOOKS AND OTHER MATERIALS

A. University procedures for adoption and changes in course material requirements are intended to:

1. Provide faculty with flexibility in the selection and use of textbooks, course materials, and course supplies.

2. Provide students with textbooks, course materials, and course supply services at the lowest cost.

3. Provide the bookstore with adequate notice of changes in textbooks and other course materials and selection and use of course supplies.

4. Facilitate communication between the departments and the bookstore in order to accomplish all of the above.

B. The bookstore shall stock in sufficient quantity, display, and sell all required, recommended and suggested course books, whether new or used, in the editions specified by faculty or authorized department designees along with other educational supplies, tools, and materials used by students in pursuing their courses of instruction. The bookstore shall provide books and required supply items from semester to semester in accordance with textbook and supply requests by the faculty (for both credit and non-credit courses). In this regard, the bookstore shall prepare and disseminate to department designees and faculty members requisition procedures to secure required and recommended textbooks and other educational materials. The bookstore shall advise department designees and faculty members of due dates for the applicable semester. The University shall exert its best efforts to see that the bookstore manager is given timely notice of textbook and other required course material requests in accordance with the established schedule. The bookstore shall provide information to department designees and faculty regarding the status of the orders for materials for their respective courses, including items discovered to be unavailable, delayed in delivery, available in new editions, etc. The bookstore shall accommodate authorized changes in the University Calendar and in the Schedule of Classes.  The bookstore shall not be held responsible for books or other items not being available for sale to students when it is the result of failure of departments and faculty to submit requests in accordance with the established schedule.  However, the bookstore shall make every reasonable effort to supply materials requested even when requests are tardy. 

C. To best comply with the Americans with Disabilities Act, as amended, and Section 504 of the Vocational Rehabilitation Act of 1973, all students with disabilities must be afforded a reasonably  accessible learning environment.  “Accessible” means that students with disabilities are able to independently acquire the same information, engage in the same interactions, and enjoy the same services within the same timeframe as students without disabilities, with substantially equivalent ease of use.  Faculty should consider such access when adopting textbooks and other course materials, as well as have requests submitted early to assist with alternative formatting, if needed.

D. Students shall have access to information regarding required and supplemental course materials through viable channels, including the bookstore’s website, before courses begin. This information must include, but is not limited to, the International Standard Book Number (ISBN).

E. The bookstore will disclose to faculty members the retail value of required textbooks, course materials and course supplies on a per course basis. The bookstore will also provide a detailed course listing that includes pricing information to each department chair. Faculty members and department designees will acknowledge each price before an order is completed.

F. Faculty members must consider cost saving practices and policies for  adopting the least expensive option from the available products that meet the requirements of the course, such as the following: selecting materials available for rental or in digital format, using customized texts, selecting a less expensive text or a condensed version of a text, using information from the internet for supplemental reading or a text replacement, making full use of the bookstore buy-back policy, and posting required reading on the campus learning management system. 

G. When selling textbooks to students as part of a bundled package, the bookstore shall also provide students the option of purchasing the textbooks and other study products separately, if possible.

H. The bookstore will actively promote and publicize book buy-back programs. Book buy-back will be available at all times the bookstore is open. Book buy-back policy will be set by the bookstore.

I. Upon request, the bookstore will provide each department chair with a list of continuing required texts and supplemental texts along with their course identification numbers.

J. Textbooks are not acquired by Walker Library for the general collection. In cases where the publisher has provided a copy at no charge, these will be available through the academic department/faculty or through the institution’s library. If obtained by the library, these copies will be placed in the Reserve Service for the course and returned to the academic department/faculty at the end of the term.  In cases where course readings are supplemental and the materials are within the scope of the general collection, the library will acquire materials for the Reserve Service for the course as funding allows.  These will be retained in the library’s general collection.

K. The bookstore will continue to work with faculty and the departmental chairs to provide for the unforeseen need to change or add supplemental texts which might arise after the ordering and buy-back deadline. The bookstore will develop and provide information on textbook ordering policies and provide them to all department chairs and faculty.

IV. DEPARTMENT AND EMPLOYEE DISCOUNTS

A. The bookstore will offer discounts for departmental purchases and for university employee purchases.

B. In its sales to campus departments, the bookstore will abide by university procurement policy regarding aggregate purchases which are required to be competitively bid.

Revisions: September 29, 1992; August 4, 1999; September 25, 2008; December 18, 2012 (replaced Policy IV:05:02 University Bookstore); April 21, 2015.