IV:04:17 Tickets and Admissions to Athletic Events

I. PURPOSE

The purpose of this policy is to establish financial control of all University athletic events held on the MTSU campus. This policy incorporates the guidelines established in the TBR Guideline B-043 University Athletic Tickets.

II. GENERAL STATEMENT

The gate receipts from athletic events are an important source of revenue for MTSU's intercollegiate athletic program. The admission charges are necessary to generate funds for program operations not currently supported by state funds and student fees. It is necessary to insure implementation of effective means for the control, distribution, and accounting of tickets and gate receipts.

Baseball: Reserved season seats, general admission, no student guest (Students admitted on their ID cards).

Basketball: Reserved seats, general admission bleachers, student guest in designated sections, (Students admitted on their ID cards to designated sections).

Football: Reserved seats, student guest in designated sections, (Students admitted on their ID cards to designated section).

III. GENERAL TICKET PROCEDURES

The number and prices of tickets for MTSU athletic events are determined by the athletic director and approved by the athletic committee for approval by the President.
Procedures for securing and distributing tickets will follow sound business procedures, including proper documentation, control, and reconciliation.

Tickets for athletic events are ordered by the ticket office. The certified manifest is checked for accuracy as to number and type of ticket printed. This is done by personnel in the athletic ticket office and the University Internal Auditor and Business Office. All tickets are received and stored in the athletic ticket office.

Advanced ticket sales are conducted through the athletic ticket office in Murphy Center. Murphy Center ticket booths are used for day-of-game sales after office hours. Appropriate Ticket and Cash Control Report forms are filled out for each ticket location to verify collection and receipt of sales. Advance or mail order sales are controlled by noting number and kind of tickets sold per game.

The appropriate athletic revenue account is credited for the value of tickets issued. With the exception of a "babe in arms," all persons admitted to an athletic event for which there is a charge must present a valid ticket or be a student and present a valid ID card, if that is applicable for the event.

The athletic department works with facilities management officials to develop a plan each academic year for enforcing admissions control, unit seat assignment, and security. The campus police department works with facilities management to implement the plan.

IV. COMPLIMENTARY TICKETS

All complimentary tickets must be approved by the University President or his designee. A list of proposed complimentary tickets is prepared by the Athletic Director and submitted to the President or his designee. The list should contain the name of the individual who will receive the tickets or the specified group of individuals being approved (such as "high school recruits"), the account to which the cost of the ticket(s) will be charged, the cost, and the purpose of issuing the ticket. The approved list will be sent to the ticket office in sufficient time for the complimentary tickets to be reserved for the appropriate persons. The complimentary tickets are left in a designated area. Unless granted special permission by the President, complimentary tickets are not mailed except in the case of the opposing team's player and athletic director complimentary tickets which are designated in contracts. The authorized ticket recipients must sign for their tickets when they pick them up.

V. STUDENT TICKETS

Students may attend all home athletic events at MTSU by showing their current validated student ID card. There are designated student sections for football, basketball, and baseball. Students may also purchase "student guest" tickets for football and basketball. "Student Guest" tickets entitle the recipient to sit in the student section only. "Student Guest" tickets are limited to two tickets per ID per event, and may not be purchased except at the gate on game day.

The athletic director may develop group promotional packages for admission to athletic events, subject to approval of the President or his designee prior to implementation.

VI. ADMISSION CONTROL AND SECURITY

No individual will be admitted to an athletic event without a valid ticket, ID card (see Section V), or special pass (see Section VIII). The Director of Facilities Management, in consultation with the Chief of University Security, has the responsibility of assuring that there are adequate security personnel and ushers available to maintain a reasonable degree of security and crowd control.

VII. SPECIAL PASSES

Special passes are purchased by the athletic department for issuance to concession workers, game officials, the press, security officials assigned to the events, participating team coaches, and other workers assigned to the event. The passes are pre-numbered and distributed by the sports information director's office. The passes show the game for which they apply. Individuals receiving passes must wear them displayed at all times while in the athletic facility. A listing of special passes issued is prepared and filed for auditing purposes. The list includes the pass numbers, the number issued by category, and the name of the person receiving the pass.

Admission to the President's Box for football games will be by special passes issued by the President's Office. Presidential complimentary tickets for basketball will be signed for as other complimentary tickets.

VIII. TBR – SEASON ATHLETIC TICKETS

Employees of the Tennessee Board of Regents may purchase season football, baseball, and basketball tickets at a discounted price. Eligibility for this price is from date of employment, and pertains only to the purchase of a full season package. The number of discounted season tickets purchased is limited to two per each employee, and one for each dependent child in the immediate family. In the event that a husband and wife are both MTSU employees, discounted season tickets are limited to one per employee, and one for each dependent child at home.

Revisions: June 26, 1991; February 8, 2000.

Cross-References: TBR Guideline B-043 University Athletic Tickets.