• Student Event Planning

Brainstorming (120 days out)

Brainstorming for your event should occur at least 120 days out from the date of your complex event. Your group should ask such questions as:

  • Will the event work?
  • How many people do we need to make the event happen? Planning the event? Staffing the event?
  • Does the event serve a need previously not met on campus? Is there another group that does a similar event? If so, are we competing or could we work together with another group?
  • Do we have the resources (man power, budget, facilities) to make it happen?
  • What measures are we taking to ensure we can pay or performers and service providers up front? (see budgeting section )
  • What is our anticipated attendance? What venues would work for the event? Contact Venue Event Coordinator for ideas and possible availabilities.
  • What size of room is needed? What setup is needed? What kind of tech needs do we have? What can we afford?
  • If there is a potential venue available, put a tentative hold on the space by contacting the venue event coordinator and requesting the hold.
  • If the venue is outdoor, do we have a back weather location and plan?
  • Are there other events scheduled that will compete with the idea/event?