Frequently Asked Questions about Digital Measures

How do I know where to put each of my different activities?

We hope the names of each screen will guide you. If you are not sure, contact your College and/or Department Chair.

How often should I update my information?

Relevant activities during the year should be entered in preparation for the annual Performance Evaluation report that the Provost’s Office requests. Semesterly updates are recommended to keep information up-to-date.

Who will see my information?

Faculty members have access to their own accounts as well as immediate Department Heads, Deans, and the Provost Office.

Once my information is in the system, how can the information be used?

The most common use of the system will be for faculty members to run an annual Performance Evaluation and Vita reports. Reports can be downloaded as a Word Document, Adobe PDF or in HTML. In Word the documents are editable and sections may be copied for other uses that faculty may have.

Please note that MTSU will be developing other uses for Digital Measures as the university becomes more familiar with this dynamic system.

Digital Measures has many screens and data fields on each screen. Do faculty have to complete all of these? 

The short answer is “no”. Not every screen or field is relevant to every faculty member. It is important to note that you should only enter an item once! If you have specific questions about what to include where, consult with your college and/or department chair. 

What screens have data imported from Banner? How do faculty update or correct errors on these screens?

The following screens will import data from Banner via web services: Permanent Data, Yearly Data, Workload Information, Degrees (listed by CIP Code), Scheduled Teaching, Personal Contact Information. 

Errors should be reported to your Digital Measures Administrator - dmhelp@mtsu.edu 

I've noticed that some of my citations on Books, Journals, and other Text-Based Contributions were entered by a collaborating faculty member. How does that work?

If you have collaborated with other MTSU faculty members on text-based contributions, the first author to enter the citation creates the entry for all the collaborating authors, saving time and effort for all the authors. To the DM system, the entry author is the ‘owner’ of the record.   When such a citation is created, the record displays:

Entered By: Pete, Pistol

Title of Contribution

On the Books, Journals and Other Text-Based Contributions summary page, the detail citation record itself can be edited by any of the authors and the results will display for every author. Digital Measures calls this linking collaborators screen functionality: User Reference. The system has several other User Reference screens that work in the same manner and include:

  • Artistic and Professional Performances and Exhibits – add Performers/Exhibitors/Lecturers
  • Intellectual Property – add Inventors
  • Presentations – add Presenters/Authors
  • Research Currently in Progress – add Collaborators

I am trying to upload a file to Digital Measures, but it never actually uploads.

Digital Measures will not allow you to upload a file that is larger than 50MB. If you would like to link to a file that is larger that 50MB (i.e., audio or video files) that is accessible on the web or that you have stored, you can create an HTML page or Microsoft Word document that contains a link to the file (web) or the embed code. You can then upload the HTML file or Word document to Digital Measures where you would have uploaded the audio or video file.

If the file is under 50MB, it may be the browser you are using. Try using Firefox and Chrome. 

Where do I put supporting documents that do not fit into an activity screen (ex: student comments and emails)?

You can upload these additional supporting documents in a workflow when you are submitting your materials for review. However, you cannot see a workflow or workflows until you receive an email inviting you to submit your materials. Until you receive the invitation to submit we recommend you create a DM file on your computer and organize additional information/files there. 

  1. Organize data/supporting information by year and merge into one PDF. 
  2. Use a file name that is descriptive (ex: Student Comments 18-19.pdf)

Are you experiencing issues logging into Digital Measures?

You will use your FSA username (ex: jsmith) and Password (same as PipelineMT & D2L). 

Whenever there is an issue logging into DM, there are two (2) options:

  1. Select "Need Help?" on the Login menu of Digital Measures. The, go through the Reset Password option.
  2. Log into PipelineMT and update your FSA password. Then, log into Digital Measures. Change my MT Password