IRB Action Request Forms


Navigating Sponsored Programs During the COVID-19 Response


At this time, ORSP, Grants Accounting, and other business units are conducting business as usual for research administration.

 There is not yet any federal-wide or state-wide guidance published regarding the effects of the evolving COVID-19 response on recipients’ ability to fulfill our programmatic and administrative obligations.

 As such we are relying on individual sponsors’ websites and list serves for updates on the agency-specific responses/plans regarding submission deadlines, reporting deadlines, work stoppages or slow-downs, and possible project period extensions. 

 Do not hesitate to contact your Pre-Award Specialist or Award Manager with any questions about your awards or proposals.

 MTSU’s response plan at this time does not impose any limits on the conduct of research and other sponsored work other than the 1) out-of-state travel cancellation, and 2) unavailability of undergraduate student workers.  Please know that MTSU’s generous continuation of wages for undergraduate students who are unable to report for work is not an allowable expense for sponsored projects, and will not be charged to your grants.

 While individual agencies may ultimately allow compensation paid during work stoppages, we do not expect that to be a state-wide or federal-wide response.  Additionally, in those cases where the compensation is allowed, we have no indication that additional funding will be available to pay for the effort necessary to fulfill the project once work resumes.  If grant-funded student workers do report for work, their time should be reported and charged to the grant.  Also, pursuant to the message from Human Resources on the matter, graduate student assistants must to report to work in order to receive compensation, in the form of wages or stipend, and to continue to qualify for tuition assistance.

 ORSP recommends that faculty with active or planned work with federal agencies periodically visit the Council on Government Relations’ (COGR) comprehensive directory to federal agency guidance during the public health emergency:  Institutional and Agency Responses to COVID-19 and Additional Resources.


  • Allow at least 2 weeks for new protocols to be reviewed after the application is complete.
  • During the months of August-September and February-March, expect longer processing time.

 IMPORTANT: The IRB forms are supported by Microsoft Office Word on Mac as well as PC.  However, the forms are not compatible with Chromebook.  Ensure that the forms are edited using Microsoft Office; Forms edited using other apps, such as Googledocs, will not be accepted.



  • Complete all necessary training before submitting your application - Researchers will be asked to resubmit if training modules are not completed.
  • Respond to all the questions in the application appropriately - incomplete applications will NOT be reviewed.
  • Applications are to be submitted via email attachment to
  • The applications MUST be emailed by the faculty advisor or research mentor.  Students may not submit applications directly to the IRB. .
  • Send the filled application documents provided in this page in the original format - DO NOT convert to PDF.
  • DO NOT collate individual forms into a single file - Send each of the forms and components as a separate file.
  • Use Microsoft Office to fill the documents and DO NOT use online utilities - embedded macros will be lost if edited using apps like GoogleDocs

Applications for New Research Protocols


  • Expedited and Full Review
    • Current Form  Expedited & Full Application Form - Not Accepted after May, 2020
    • New Form Expedited & Full Application Form(RECOMMENDED) 
      • Additional features in this update include better clarity on data type, records keeping for cash compensations, online data collection and etc.  There are obviously additional questions in this form compared to the older version. But this updated form is expected to make the review process swifter.  Investigators who chose to use the beta test version would be provided additional support to address any unknown bugs or other issues.
  • Exemption Request Form- 
    • Current Form - Exempt Review Form (Updated 02.14.2019)
    • New Form - Exempt Review Form (To be launched)
      • Disclosure of Recruitment Tools
      • Additional revisions to allow the user to seek online help when needed
      • Clarity on data acquisition and Informed Consent

* Not sure whether your study qualifies for exemption? See the Decision Chart or FAQ for information on whether your research will qualify for Exempt, Expedited of Full Review. 

Informed Consent

For Researching with Adults

For Research with Minors

Research with Minors - Please note that the parents have to provide active consent for allowing their children to participate in most of the studies unless determined otherwise by the IRB.  An "opt-out" clause for consent will no longer be accepted by MTSU IRB.

Additional Information Pages


Requesting changes/alterations or waiver of the informed consent

  • (Please note to alter or waive consent, you must provide justification to do so. Fill out the appropriate portion of the Request for Waiver or Alteration of Consent and submit with your IRB application).

Language to be inserted into Informed Consent for Special Cases

Recruitment and Advertising your Research

Refer to the Recruitment information page for more information - Click here

For EXEMPT protocols
  • Exempt Flyer Template - Use this for making a flyer/poster with or without tear sheets
  • Online/Email Template - Use this for inviting participants through an online script or by initiating email recruitment
  • Telephone Recruitment - Submit a text that complies with the general outline of the flyer or email templates
  • Word of Mouth - Provide a transcript to cover topics from the flyer or email templates
For EXPEDITED/FULL protocols
  • Expedited/Full - Flyer Template
    • The IRB will consider other types of recruitment flyers that closely resemble the template given here. Click here for examples.
  • Online/Email Template - Use this for inviting participants through an online script or by initiating email recruitment
  • Telephone Recruitment - Submit a text that complies with the general outline of the flyer or email templates
  • Word of Mouth - Provide a transcript to cover topics from the flyer or email templates

Making Amendments to an Active Protocol

  • New Minor Amendments Form - Revised on 07.25.2018
    • unlimited changes to add/remove co-investigators, fix errors or omissions in the protocol documents and templates, extend participant sample size and other non-procedural changes. 
    • These amendments can be made rapidly with minimal turn-around time when this new form is used.  
  • Significant Amendments - Under Construction - Use Minor Amendment Form (Limit 2 Requests per year)

 * Alterations such as addition/removal of investigators and minor procedural changes can be done administratively by the Office of Compliance.  However, major changes to the protocol will have to be approved by the IRB and the investigators should allow enough time

*CAUTION - The investigators are not allowed to implement the changes unless a written notice of approval has been issued by the Office of Compliance

Progress Report (for Continuation) and Final Report

Biological Specimens, Data Use, or DNA