687  Motor Pool Services

Approved by President
Effective Date: April 17, 2019
Responsible Division: Business and Finance
Responsible Office:  Facilities Services
Responsible Officer:  Assistant Vice President, Facilities Services

I.  Purpose

This Motor Pool policy applies to all vehicles used in official Middle Tennessee State University (MTSU or University) business, whether they are University-owned vehicles (Motor Pool  vehicles, department vehicles, or the University President’s vehicle), third-party leased/rented vehicles, or personal vehicles.

All vehicles on official University business must be used in accordance with applicable University policies as well as state and federal laws and regulations.

II.  General

A.  MTSU maintains a Motor Pool Service from which employees engaged in official University business may request the use of a Motor Pool vehicle.

B.  The University President may elect to receive an assigned Motor Pool vehicle for his/her use or receive a motor vehicle allowance. See Policy 606 Assignment of Motor Pool Vehicle to the President for more information.

C.  All University-owned vehicles shall be marked with a University decal.

1.  The University decal will contain a minimum surface area of sixty (60) square inches.

2.  The University decal will be displayed on the passenger and driver’s door. Some vans will be marked on the side at mid-panel height, and some vehicles will have further identification such as Maintenance, Grounds, Police, etc.

3.  Vehicles assigned to the University President will not be marked with a University decal and will carry regular series license plates.

D.  It is the responsibility of all employees who use a motor vehicle on official University business to comply with all local, state, and federal traffic laws and regulations.

E.  It is the responsibility of all employees to ensure efficient and economical utilization of all University-owned vehicles.

F.  Each Motor Pool vehicle is equipped with instructions for the operator regarding vehicle breakdown/repair, fuel purchases, and accidents.

G.  Employees choosing to use personal vehicles for official University business are responsible for all related expenses. Travel expenses will be compensated in accordance with Policy 658 Travel.

III.  Types of Motor Pool Fleet Vehicles

A.  Sedans

B.  Mini vans

C.  Large vans

D.  Mini buses

E.  Raider Xpress shuttle buses are available through the Parking and Transportation Services Department.

F.  Other types of vehicles may be available. Contact Motor Pool Services for more information.

IV.  Assignment and Cost of Vehicles