Accounts Payable
We are responsible for processing all University and Foundation disbursements including travel reimbursements, with the exception of payroll and student financial aid. We ensure the integrity of transactions being entered into the finance system by providing the final review of expenditures for compliance with applicable MTSU policies and procedures. Please contact us for assistance.
Cope Administration Building Room 106 | 615-898-2940 | invoice@mtsu.edu
Accounting Services Forms
Accounting Services will no longer accept paper versions of payment forms. Please go to the Business Office Forms page and select the applicable Dynamic Form to submit your request. Contact Accounting Services if you have any questions. For emergency processing, please contact Accounting Services in addition to submitting the form.
Food and Beverages Policy 661 notes that it "is required that the Food Purchase Authorization be completed prior to the event." While advanced departmental authorization is necessary for all food events, only the Food Purchase Authorization (P-Card) form needs to be submitted via the Food Purchase Routing P-Card form prior to an event requiring the use of an MTSU P-Card. If an event requires payment in advance through Accounts Payable, the Food Purchase Authorization should be submitted prior to the event. In this case, a paid receipt should be submitted to Accounting Services after the event.
Sales and Use Tax Certificate of Exemption Requests
Accounting Services has recently developed a Dynamic Form for Sales and Use Tax Certificate of Exemption requests. This form is to request that Middle Tennessee State University's Tennessee exemption certificate be emailed to a vendor/supplier for an MTSU business purpose. If the vendor requires a physical copy at the time of purchase or to upload into a system, please contact Accounting Services for assistance.
Sales and Use Tax Certificate of Exemption Request Form
Year-End Information
Please see the fiscal year-end memorandum which includes important disbursement cutoff dates. Please be advised that these dates and requirements apply to all University, Foundation, and grant purchases.
Invoices and reimbursement requests submitted to Accounting Services after fiscal year closing will be expensed in the new fiscal year budget and will require an attached exception memorandum as to why payment was not made in the appropriate period. This memo must be routed through the Accounting Services Dynamic Forms to the appropriate chain of command and approved by the Vice President for Business and Finance. For Procurement exceptions, fully approved exception requests may be obtained through Dynamic Forms and should be attached in MT$ource.
2023 Fiscal Year End Cutoff Dates
Click here to view the Forms
U.S. Person or Entity
W-9, Request for Taxpayer Identification Number and Certification
- Foreign National Information Form
- International Wire Transfer Request
- W-8BEN (for payees who are individuals)
- W-8BEN-E (for payees that are Entities or Organizations)
- W-8ECI (Income Effectively Connected with the Conduct of a Trade or Business in the U.S.)
- W-8EXP (Foreign Governments or Other Foreign Organizations)
- W-8IMY (Foreign Intermediaries or Foreign Flow-through Entities)
Contact Information
Email:
Address:
